November 19, 2019 Minutes

Meeting Minutes

Date: November 19, 2019

Called to Order: 6:32PM

Presided by: Joel Federer (President)

Note taker: Brett Anderson

Board members in attendance: Tyler Mulcahey, Sara Fulton-Koerbling, Donte Mearon, Brett Anderson, Lauren Anderson (Coordinator), Adam Miller, Michael Kootsikas, Adriana Dobrzycka, Judy Vecere, Sara Fulton-Koerbling

Others in attendance: Rachel Ireland-Henry (Accountant), Nikki (Park Department), Jordan (Park Department), and three neighborhood members

Board members absent: Patty Grabski, Ryan Antkowiak

November 19, 2019 Agenda 

6:30pm     Welcome & Introductions

6:35pm     Park Staffing Change – Nikki has left as Park Director replacing her is Jordan Nelson.  Jordan introduced himself.

6:45pm     ANA Plan Modification – Lauren, Sara, and Joel presented on the ANA Plan Modification

  • Overview of City funding for neighborhoods
    • Overview of current funding for ANA.  Currently receive approx. $31K per year from the City via CPP
    • Have $222,500 of non-contracted funds from NRP funds. Plan mod is to put them under contract
    • N2020 Overview
    • FAQ on neighborhood organizations what they do and don’t do
  • Draft funding plan presented to the community in October
  • Community engagement process
    • Overview of the community process ANA engaged in
  • Summary of community feedback received
    • Pedestrian safety, park improvement, green initiatives, senior support, non-child based activities for neighbors of different ages
  • Proposed plan
    • Funding amounts are for 4 years of services.  Total is $222,500.
    • For the $15K that was left for community suggestions the $15K was proposed to be allocated to Pedestrian safety, park improvements, and green initiatives based on the proportion of persons suggesting it be used for each of those areas.
    • Presented final proposed plan with the updated totals to include the $15K referenced above.
  • Comments from attendees – max 1 min each
    • Question from Audience: What is pedestrian safety and what can we as a neighborhood use that on:
      • Answer: smaller grass root things (e.g., can organize crosswalk people to usher people across at busy intersections, reflective leashes for pets).
  • Final edits to funding plan
  • Voting process – board and those in attendance who are eligible to vote (18+ age, Armatage resident or business representative)
  • Next steps if approved are a legal review with the City and then NRP policy board reviews and approves on 1/21/19.

Motions:

  • Motion for the board to consider and vote on each component of the plan modification separately, motion approved.  
  • Motion to transfer $40,000 to existing Neighborhood Priority 2.1.4 Raingardens from the following sources:
    • $69.70 NRP Phase II Plan 1.1.1. Youthstart Work Program
    • $2,500.00 NRP Phase II Plan 1.1.2. Youth Involvement Program
    • $463.55 NRP Phase II Plan 1.1.3. After School Educational Support Programs
    • $7,373.93 NRP Phase II Plan 1.1.1. Responsible Driving Program
    • $29,592.82 NRP Phase II Program Income 1.1.1. Home Improvement Program.  Motion approved.
  • Motion to transfer $15,000 to existing Safety Priority C.1.2.1 Community Safety (Safety Rebates) from the following sources:
    • $2,831.02 NRP Phase II Plan 1.1.1. Home Improvement Program
    • $3,395.27 NRP Phase I Plan 1.A.2. Home Improvement Program
    • $8,773.71 NRP Phase II Program Income 1.1.1. Home Improvement Program.  Motion approved.
  • Motion to transfer $6,000 to existing Neighborhood Priority 2.1.7 Informal Gatherings from the following source:
    • $6,000.00 NRP Phase II Program Income 1.1.1. Home Improvement Program.  Motion approved.
  • Motion to transfer $14,000 to existing Neighborhood Priority 2.1.10 Mini Grants from the following source:
    • $14,000.00 NRP Phase II Program Income 1.1.1. Home Improvement Program.  Motion approved.
  • Motion to transfer $4,000 to existing Neighborhood Priority 2.1.8 Improve Park Facilities from the following source:
    • $4,000 NRP Phase II Program Income 1.1.1. Home Improvement Program.  Motion approved.
  • Motion to transfer $78,500 to a new Neighborhood Priority for Staffing from the following sources:
    • $51,055.00 NRP Phase II Plan 1.2.1. Pedestrian Scale Lighting/Banners
    • $2,350.00 Program income 1.2.1. Pedestrian Scale Lighting/Banners
    • $16,000.00 NRP Phase II Plan 1.4.1. “Know Your Neighbor”; Program
    • $9,095.00 NRP Phase II Program Income 1.1.1. Home Improvement Program.  Motion approved.
  • Motion to transfer $44,000 to a new Neighborhood Priority for Community Engagement from the following source:
    • $44,000 NRP Phase II Program Income 1.1.1. Home Improvement Program.  Motion approved.
  • Motion to transfer $17,000 to a new Neighborhood Priority for Traffic Calming & Pedestrian Safety from the following source:
    • $17,000 NRP Phase II Program Income 1.1.1. Home Improvement Program.  Motion approved.
  • Motion to transfer $4,000 to a new Neighborhood Priority for Environmental & Greening Programming from the following source:
    • $4,000 NRP Phase II Program Income 1.1.1. Home Improvement Program.  Motion approved.

7:30pm Coordinator Update

  • Upcoming projects:
    • Chili Cook-off – to be done during Fire and Ice.  Adriana, Adam and Donte volunteered to work with Lauren to plan this event.  The group to discuss with Jordan (Park Board) food permit.
    • Office Clean-out – Due to the water damage need to clean out the ANA office.  Judy to help Lauren. If anyone else is interested please contact Lauren.

7:40pm Other Business – None

7:45pm President’s Report 

  • Judy is stepping down from her board seat in 7 months.  The next board member will have approximately 1 year remaining from Judy’s term.

7:50pm Minutes – approved via email

Treasurer Report – financials emailed

7:55pm Committee Updates

  • Green Team:
    • 2020 Rain Garden program – For 2020 the $10K will be spread out among 15 rain gardens to allow more people to participate and get some subsidy.  In general the subsidy will go down. However, the group is still discussing offering additional income based grants which were introduced last year.
    • There was a nice bump in people signing up to adopt a drain after the latest eblast.
    • The group is considering doing some organics recycling outreach in 2020
    • Question: Can we require zero impact or offer more $ to events that we are supporting if they comply?  The board seemed interested in exploring this in the future especially for Park Board events.
  • Mini Grants:
    • 2020 Mini Grants dates
      • There will be one cycle in 2020 with up to 4 grants for $1000 each awarded
      • The program will be announced and open on January 7th 2020 and the deadline will be February 28, 2020.  Awards are expected to be announced Mid-April.
      • Anyone interested in participating in the process should contact Adriana.

Meeting adjourned at 7:29 pm