Category Archives: Minutes

June 21, 2022 Minutes

ANA Meeting Minutes

6/21/22 / 6:30 PM / Armatage Park, next to the wading pool

BOARD ATTENDEES

Ethan Komoroski, Sharla McIntosh-Ziegler, Kevin Ross, Charlie Wolfe, Vikisha Goberdhan, Judy Vecere

NOT IN ATTENDANCE: Eli Johnson, Nikki Lindberg

OTHER ATTENDEES

Lauren Anderson (Coordinator)

THE MEETING

Updated financials were sent via email.

6:30    Welcome and Introductions (Kevin Ross)

Park Update (email from Jordan Nelson)

  • The park is aware of recent graffiti incidents, but painters cannot keep up. Parks employees will step in to temporarily cover smaller or more offensive works of graffiti art. Park police have been doing extra sweeps to try to catch people/deter this activity.
  • Staffing: seasonal maintenance is far below preferred/historic levels. So activities like weed whipping are being skipped altogether for higher impact activities. Park center staff is fairly healthy, a number of younger staff (high school and college age) are filling up the ranks.
  • Side note: Jordan has gotten a promotion to SW Parks Director, which is both super exciting but a bit of a bummer since we won’t be working as closely with him on our events. Congrats to Jordan!

6:35  Comments from Community

  • The board voted unanimously to enact the policy document to guide public comments. That will be linked on the website.
  • Comments from the Community will now be a standing agenda item.

6:45    Executive Committee Election

  • Sharla was voted in unanimously as Vice President
  • Nikki was voted in unanimously as Secretary
  • Judy was voted in unanimously as Treasurer
  • Motion to approve the May minutes and Financials. Seconded. Carries. 

6:55    Recent ANA Events and Program Debrief

  • What’s gone well?
    • Setup has been very smooth. Lauren making maps of layouts has been super helpful and visual.
  • Opportunities to Improve? Ideas?
    • Can we consolidate our equity efforts (Senior focused events) into our larger events rather than standalone?
    • Could the ANA be at school events? And promote specific things, Board outreach?
    • Could we do a newsletter with senior outreach? Develop a senior steering committee (Ward 11 has one, through CM Koski’s office. Our efforts haven’t been fruitful)
    • Annual meeting: could we consolidate with PTA meeting? What about a meeting at the same time as a school event?
      • Garden Tool Swap will be coming back to Armatage next year. This simple event drew a TON of people this year so consolidating it with the Board Election seems like a good idea
    • Should we spread out the master calendar?
      • It’s tough because seasonal weather, COVID
    • What about a Saturday standing event? Something like a pet rescue or popsicles at the playground or Julie from Unwind Within doing chair massages, etc. Just to increase ANA visibility beyond our big events and also spotlighting good and/or local causes.

7:25  Summer Newsletter

  • Board Feature
    • Vicky
  • Articles
    • Shout out neighbors (Armatage Affirmations)?
      • Neighbor on Queen who does exercise happy hours on Fridays
      • Neighbor slip and slide
    • Tech Dump
    • National Night Out
  • Volunteer proofreaders (soon after 7/4)
    • Charlie

7:40    Board Recruitment

  • Discussion on how to increase interest in joining the Board. Seems to be a lack of awareness about the open positions despite multiple social media blasts, etc.
  • What about bringing back neighborhood happy hours for more face-to-face discussion about the work we do with interested neighbors?
    • Red Wagon host? Lola? Vin?
    • Could also be more intentional about having these conversations at our new ANA Tent at events.

7:55    Coordinator Report

  • Learning the ins and outs of the new projector
  • Capacity reduction in the coming months with personal commitments all falling concurrently. Ask is that committee members take on Lauren’s tasks, facilitate Board discussions, etc when Lauren is unable.
  • New accountant (Claire) contract updates
    • Exec committee is discussing how to manage expectations and will be handling the contract negotiations internally.

8:05    ANA Committee Updates

  • Green Team
    • New, final rain garden contract with Metro Blooms is signed.
  • Safety, Equity & Outreach
    • Scaling back, group direction is leaning toward consolidating with Community Engagement
  • Community Engagement
    • Looking into sponsorships for Summer Jam
    • Motion to approve $550 for band, face painter, and face paint for Summer Jam. Passes unanimously
    • Motion to approve $700 for tent with custom ANA insignia AND weights to hold it down in the wind! Passes unanimously

8:15    New Business

Meeting adjourned at 8:20

UPCOMING MEETINGS/EVENTS

  • June 3 – Movie in the Park
  • June 14 – Green Team Meeting (7:00-8:30pm, Zoom)

May 17, 2022 Minutes

ANA Meeting Minutes: 2022 Annual Meeting

5/17/22 / 6:30 PM / Armatage Park

BOARD ATTENDEES

Eli Johnson, Ethan Komoroski, Sharla McIntosh-Ziegler, Kevin Ross, Charlie Wolfe

NOT IN ATTENDANCE: Samantha Bild, Vikisha Goberdhan, Janhel Leandre, Judy Vecere, Nikki Lindberg

OTHER ATTENDEES

Lauren Anderson (Coordinator), Jordan Nelson (Armatage Park Director), Dennis Houle (neighbor), Julie Gramentz (Unwind Within and neighbor), Marion Greene (Hennepin County Commissioner D3), Cathy Abene (Parks Commissioner D6), Kevin Brown (neighbor), Tara Brown (Green Team member, neighbor), Linea Palmisano (W13 council member, council VP)

THE MEETING

This is our 2022 Annual Meeting. Updated financials were sent via email.

6:30    Welcome and Introductions (Kevin Ross)

6:35    Updates from Elected Representatives

  • State Representative Jamie Long
    • Had to testify at the legislature, could not attend
  • Parks Commissioner Cathy Abene
    • Natural resource-forward agenda
    • Youth-focused funds from the last board are under lock and key, developing plans for deploying those investments and other 4 year outlooks now.
    • Chris DesRoches, MPRB, is managing the trails and sport courts from a “surface treatment” perspective.
  • County Commissioner Marion Greene
    • Bread and butter work is human services, roads and bridges, transportation, library,
    • Housing: affordability crisis is happening. During early stages of the pandemic, Hennepin County purchased a number of hotels to house folks. Now converting them to Single Room Occupancy. There’s a social worker on staff and other support services on site.
    • Economic Development: supporting small businesses, creating networking opportunities for folks in their job training program (Pathway program links them directly to county jobs)
    • Climate: final version of Hennepin County Climate Action Plan voted on in about the last year. Writing up a Zero Waste Plan for the county
    • Redistricting: Armatage will no longer be in Commissioner Greene’s district. We’re getting absorbed by Debbie Goetell’s district. Now 4 commissioners have Minneapolis in their district, which she views as a sweet opportunity.
  • City Council Vice President Linea Palmisano
    • Future of public safety, future police chief public hearings recently.
    • Gov’t restructuring committee: legislative and executive.
    • BIHZ Committee confirmed Community Planning and Economic Development director Andrea Brennan and Regulatory Services director Saray Garnett-Hochuli
    • Tree planting initiative. 200k trees for $1 million. Carbon credit offset program is starting with this effort, not much detail but sounds neat.

7:05    Growing Together: Stress Management & Relaxation Techniques with Julie Gramentz, Unwind Within

  • Julie walked us through some movements that we should use once per hour during our day to keep us from stiffening into hunched over sculptures. This included neck mobility, posture practice, back stretches, and breathing exercises.
  • She gave us a “sniffer”: a saturated wick of her proprietary (you’ll have to ask her) Breathe essential oil mix. It truly was refreshing.

7:35    Neighborhood Updates & Board Election Information

  • Green Team
    • Continued/Ongoing efforts: Spring and Fall neighborhood cleanups, Zero Waste stewards at events, raingarden program
    • Regenerative farming, soil health education series in March
    • Applied for and received $30k in grants to increase the scope of the raingarden program to include more equity. Also can set $10k of that money towards a natural vegetation barrier/pollinator garden at the Tot Lot.
  • Community Engagement
    • Past year
      • Spring Tea and Blooms
      • Summer Food Truck Night
      • Halloween and Holiday Light Tours
    • Upcoming
      • Summer Food Truck Festival
      • Home Maintenance Fair
  • Safety, Equity, and Outreach
    • Past year
      • Meet Your Community Helpers Event
      • Jim Crown of the North screening
      • Safety Campaign
      • Tech Help for Seniors
    • Upcoming
      • Movie in the Park
      • Renter pop up event
  • Board Election
    • New candidates close at 9PM on 5/17. Voting thru 5/24
    • 3 candidates running for the 5 open seats
      • Nikki Lindberg
      • Sharla McIntosh Ziegler
      • Kevin Ross

7:45    New Business/Closing

Meeting adjourned at 7:46

UPCOMING MEETINGS/EVENTS

  • Jun 2 – Community Engagement Committee (6:00-7:00pm, Outdoors at Armatage Park)
  • Jun 7 – Safety, Equity & Outreach Committee (6:00-7:00pm, Outdoors at Armatage Park)
  • Jun 9 – Green Team Meeting (7:00-8:30pm, GT Member Backyard TBD)
  • Jun 10 – Summer Movie in the Park: Back to the Future (8:50pm, Armatage Park)
  • Jun 11 – Garden Evolution FREE Workshop (10:00-11:30am, Armatage Community Center)
  • Jun 21 – Monthly Meeting (6:30-8:30pm, Outdoors at Armatage Park)

April 19, 2022 Minutes

ANA Meeting Minutes

4/19/22 / 6:30 PM / Zoom

BOARD ATTENDEES

Eli Johnson, Ethan Komoroski, Nikki Lindberg, Sharla McIntosh-Ziegler, Kevin Ross, Charlie Wolfe

NOT IN ATTENDANCE: Samantha Bild, Vikisha Goberdhan, Janhel Leandre, Judy Vecere

OTHER ATTENDEES

Lauren Anderson (Coordinator), Jordan Nelson (Armatage Park Director), Sarah Komoroski

THE MEETING

Updated financials were sent via email.

6:30    Welcome and Introductions (Kevin Ross)

6:35    Park Update (Jordan Nelson)

  • The park hosted additional programming over spring break
  • The park board hosted an in-person buoy-draw event for summer lake buoy usage
  • Summer Rec+ full (waitlist) and fall is almost full already
  • Hiring summer staff (prefer 16+ but the parks do have some opportunities for younger teens through Team Teenworks)
  • Saturday is the city-wide clean-up for Earth Day, and the park is hosting the ANA’s Tech Help for Seniors event
  • May 14 the park will also be hosting two ANA events: Garden Tool Swap and Pet-fest

6:40    Comments from Community

  • The board discussed adding a standing agenda item to encourage regular community comments (2-3 minutes/person; anything longer would need to added as a regular agenda item)
  • We have examples of language from a couple other neighborhoods to help lay some groundwork/foundations of expectations. The board will develop this language over email.
  • This will start in June.

6:50    Approval of March Minutes & Financials

  • Discussion regarding the ANA mask policy. We are requesting masks at the indoor Tech event in particular because distancing is not an option. Will continue to evaluate the recommendations and levels of illness to help determine when masking at ANA events is requested or required.
  • Nikki will be out of town for the May meeting. Ethan has volunteered to take notes during the annual meeting.
  • Motion to approve the March minutes. Seconded. Carries. 

6:55    Renter Engagement Fall Event

  • Date selected: Sept 17 / 10-noon (will be reaching out to the LWV to coordinate voter registration at this event) at the Washburn Tot Lot
  • Organizational Partners
    • LWV/voter registration
    • Homeline (Nikki and Charlie to reach out)
    • SEO will discuss other renter focused services to invite
    • Tables available to borrow from neighbors, ANA and Nikki
    • Plan to have some sort of treats for kids
    • Will be mailing a targeted invitation to encourage participation

7:05    Annual Meeting & Board Election Final Details

  • Speaker & Agenda Update
    • Kevin (welcome, intros, ANA key messaging)
    • Elected reps: Palmisano, Greene, Long (tentative) (10-min each)
    • Julie from Unwind Within (20-minute keynote)
  • Set-up, take-down & tabling volunteers (Lauren has list)
  • Committee updates (will do printed sheets with info from each committee and financial summary) and 3-minute presentation from each
  • Kevin to close and present election info
    • We have one community member who has expressed interested in running for the board
    • Requested to reach out to neighbors to see if there is any other interest
    • Will try to reach out to area businesses/organization over social media (Kevin & Lauren)
  • Will evaluate location near the park outside for set-up (likely by the archway)
  • Bad weather plan is to move indoors (ANA and park have masks and hand sanitizer, if needed)
  • Election team (Lauren has list)

7:25    Update from Council Member Palmisano

  • She came directly from an in-person open house in Fulton about the proposed development at 50th & Beard. This is one of four developments proposed in Fulton this year. As a neighborhood, Fulton has set forth goals to support affordable housing and address environmental impacts for any development in their neighborhood. She expressed an appreciation for being with people again, and the ability for people with different perspectives to come together and discuss, listen, learn and civilly interact.
  • Her office hosted a hybrid public safety forum (there were about 100 in-person and 100 online participants).
    • Mount Olivet did a great job of creating a quality experience for those attending both in-person and virtually.
    • Panel participants included people from the behavioral health team, the head of juvenile  corrections, a city attorney, and Inspector Blackwell from the MPD
    • Several elected officials were in attendance as well
    • The community input guided the discussion, and tried to show how the system works, types of consequences, how decisions are made, etc.
  • Council will be discussing the approach to homelessness and encampments next week and hopes for better coordination with the county
  • They have heard a lot of positive feed-back around the Final Four and the free events hosted by the city
  • A question was raised about the funding of the Open Streets events. There has been some confusing messaging around this issue, but fundamentally the city and Our Streets had come to an agreement for 2022-2024. After that agreement was signed, Our Streets has come to the city requiring additional funding beyond the scope of the initial agreement. They are working together to see how they address these additional needs, and will do what they can to have 2022 events, and may have to go out for proposals again depending on this year’s negotiations.

7:55    Transition to In-person Meetings Update

  • AV Equipment Needed
    • Kevin said a donation from the U is a good possibility, and more likely after the end of the semester in May
    • Other items on the ANA wishlist: laptop or tablet, microphone/speakerphone
  • Committee Plans for meetings: will mostly be outdoors, but will be taking it back to each committee to see what they want to do

7:55    Coordinator Report

  • Training tomorrow morning for Lawns to Legumes. Budget remaining $3,000 could help with staff support, as this looks to be somewhat involved.
  • Uploaded items to our YouTube channel (to help off-load Zoom) https://www.youtube.com/channel/UCgTyQI1gD-lo_SYQKQVRjaA
  • Will be stepping down from Kenny (facing a lot of personal challenges in the next year)

8:05    ANA Committee Updates

  • Green Team
    • Lawns to Legumes program grant recipient ($25,000)
    • Washburn tot lot natural barrier ($5,000)
    • Clean-up event on Saturday
    • June 11 Gardening as you Grow Older
    • Soil health series (on YouTube) and great panel event
    • Partnering with other neighborhoods and Mayflower for Tech Dump event on September 24 at Mayflower Church (including anything that has data). Asking for a max of $250 per partner (but could get some donations at the event)
    • Motion to commit up to $250 from the ANA for the Tech Dump event. Seconded. Carries.
  • Safety, Equity & Outreach
    • Tech Day for Senior event Saturday 1-3
    • Next meeting May 3
  • Community Engagement
    • Talked about ways to follow-up (email, phone calls, tablets/sign-up sheets at events)
    • Senior workshop (Oct 1, 10-12, topic: home maintenance)
    • Food truck festival
      • Trying to secure a band
      • 5 food vendors committed
    • Pet Fest on May 14 (https://armatage.org/petfest/)
      • Pet food and supply drive
      • Animal chiropractor / Rescue / Woof Central / Caricature artist / Obedience demos / and much more!

8:20    New Business

Meeting adjourned at 8:22

UPCOMING MEETINGS/EVENTS

  • April 23 – Earth Day Clean-up (9:30am-12:00pm, Armatage Park)
  • April 23 – Senior Tech Day (2:00-4:00pm, Armatage Park)
  • May 3 – Safety, Equity & Outreach Committee (6:00-7:00pm, Zoom)
  • May 5 – Community Engagement Committee (6:00-7:00pm, Zoom)
  • May 12 – Green Team Meeting (7:00-8:30pm, Zoom)
  • May 14 – Pet Fest (2:00-4:00pm, Armatage Park)
  • May 17 – Annual Meeting (6:30-8:30pm, Zoom)

March 15, 2022 Minutes

ANA Meeting Minutes

3/15/22 / 6:30 PM / Zoom

BOARD ATTENDEES

Eli Johnson, Ethan Komoroski, Nikki Lindberg, Kevin Ross, Judy Vecere, Charlie Wolfe

NOT IN ATTENDANCE: Samantha Bild, Adriana Dobrzycka, Vikisha Goberdhan, Janhel Leandre, Sharla McIntosh-Ziegler

OTHER ATTENDEES

Lauren Anderson (Coordinator), Jordan Nelson (Armatage Park Director)

THE MEETING

January meeting minutes approved via email. Updated financials were sent via email.

6:30    Welcome and Introductions (Kevin Ross)

6:33    Park Update (Jordan Nelson, Armatage Park Director)

  • Winter sports wrapping up this week
  • Spring and summer sports and programming open for online registration
  • Scholarship and fee waiver programs have been updated by MPRB. Complete an application and qualify for $300 per person to spend city-wide on park programs
  • Due to the teacher’s strike there are additional school-age programs available

6:40    Transitioning to In-person Meetings

  • Multi-purpose room at the park is available on Tuesdays or Thursdays at this point
    • May need to do either/or (in-person or Zoom) not hybrid because of budget and personnel limits
    • Plan to move in-person outdoors (May-Oct). If needed, indoors would require masks.
    • Would like to continue with a mask policy (due to not all having kids eligible for the vaccine) as well as those with immune-compromised family members
    • We (as well as the park) have lots of masks still on hand for any who attend
    • Board can make a decision for the board. Committees can decide for themselves.
  • Motion to transition to in-person meetings in May for the board (allowing committees to make their own choice). Seconded. Carries

6:55    Approval of February Minutes & Financials

  • Motion to approve the February minutes and financials. Seconded. Carries. 

6:45    2020-2021 CPP Annual Report

    • Did a walk-through of the report to ensure that it is accurate and comprehensive
  • Motion to approve the 2020-2021 CPP Annual Report. Seconded. Carries.

7:00    Safety, Equity & Outreach Update

  • Tech Day for Seniors (Sat, April 23 | 1:00-3:00pm)
  • Will not be doing the Community Helpers event and will be re-focusing on more education and community discussion focused (as part of meetings vs additional events)

7:15    Annual Meeting & Board Election
    [May 17 (outdoors if possible) 6:30-8:00]

  • Julie from Unwind Within will be a speaker (focus on stress/relaxation techniques)
  • Topic: Growing Together
  • Jamie Long plans to attend, as do Marion Greene & Linea Palmisano
  • Seats up for election: Sam, Nikki, Sharla, Kevin, plus 2 open seat (1 year and 2 year)
  • Kevin, Ethan, Charlie, Nikki (6pm) to help set up
  • Potential food (something reusable)

7:35    Coordinator Report:

  • Add Comments from Community Item to Agendas
  • Meeting Materials Options (Online, PDF, Projector)
    • Hope to source used equipment (projector and free-standing screen)
    • Leverage tech available (Google Slides)
    • Minimize printed materials
    • Project what we can via slides
  • Help Needed to Share ANA Programs/Events
    • So many events this spring and we need to each do our part to help share, like, etc.  through social media to help reach the most neighbors we can
    • If you want to help do posts, just let her know and she will get you connected

8:10    ANA Committee Updates

    • Safety, Equity & Outreach
  • Motion to allow $20 towards drinks/snacks. Second. Carries.
    • Community Engagement
      • Great support from local businesses for the Pet Fest
    • Green Team
      • Soil Health (Kiss the Ground – can link for free or on Netflix) and expert panel (3 guests)
      • Earth Day Clean-up on April 23 (mostly managed by the city)
      • Lawns to Legumes (still waiting to hear – should know later this month)
      • Another grant through City – People for Parks grant (due tonight)
        • Requires some matching funds. There is $ in a fund slated for environmental greening ($4,000 available in NRP). Should know in June if we get this grant.
        • Built in a maintenance plan to help the success of the plantings
  • Motion to approve up to $1,000 matching funds in support of this grant for plantings at the Washburn Tot Lot. Second. Carries
    • Depot update (Frey vetoed with caveats – 6 stipulations, that should be addressed soon, and the veto will be dropped) Note – Palmisano didn’t vote to support Chavez’s proposal, would have made it veto proof (but looks like it will move to be an urban farm)
      • Will be keeping an eye on the Upper Harbor Development Project

8:30    New Business

  • Welcome bag delivery – Ethan has some great ideas for people to connect with and stories to share. Great to do on social media (print space is very limited). We could highlight area businesses, too.

Meeting adjourned at 8:33

UPCOMING MEETINGS/EVENTS

  • March 21 – Palmisano Presents on Public Safety (6:30-8:00pm, Teams & Mount Olivet)
  • April 5 – Safety, Equity & Outreach Committee (6:00-7:00pm, Zoom)
  • April 7 – Community Engagement Committee (6:00-7:00pm, Zoom)
  • April 14 – Green Team Meeting (7:00-8:30pm, Zoom)
  • April 19 – Monthly Meeting (6:30-8:30pm, Zoom)
  • April 23 – Earth Day Clean-up (9:30am-12:00pm, Armatage Park)
  • April 23 – Senior Tech Day (2:00-4:00pm, Armatage Park)
  • May 14 – Garden Tool Swap (9:00 am-12:00 pm, Armatage Park)
  • May 14 – Armatage Pet Fest (2:00-4:00 pm, Armatage Park)
  • May 17 – Armatage Annual Meeting (6:30-8:00 pm, Armatage Park)

February 15, 2022 Minutes

ANA Meeting Minutes

2/15/22 / 6:30 PM / Zoom

BOARD ATTENDEES

Vikisha Goberdhan, Eli Johnson, Ethan Komoroski, Nikki Lindberg, Sharla McIntosh-Ziegler, Kevin Ross, Judy Vecere

NOT IN ATTENDANCE: Samantha Bild, Adriana Dobrzycka, Janhel Leandre

OTHER ATTENDEES

Lauren Anderson (Coordinator), Jordan Nelson (Armatage Park Director), Cathy Abene (Park Board), Charlie Wolfe, Joyce Cundiff

THE MEETING

January meeting minutes approved via email. Updated financials were sent via email.

6:30    Welcome and Introductions (Kevin Ross)

6:35    Park Update (Jordan Nelson, Armatage Park Director)

  • Rec centers back to normal hours (3-9, sat 12-6, sun)
  • Fire and Ice – great event and thanks for the help from the board. Estimate 150-200 people at one point in time.
  • Spring/Summer program registration opens March 2 online (from tots to seniors)
  • Most rec centers are hiring, including Armatage and Kenny

6:40    MPRB District 6 Update – Commissioner Cathy Abene

  • Work colleagues with Kevin for 14 years
  • Kids (just grad) and 2 washburn seniors and they have enjoyed working for the parks (plus gets babysitting jobs on top of it)
  • Sw area quiet on the capital improvement projects. Elected Meg Fornay president (as one of 2 returning members) and opted to have co-chair to help transitions
  • Co-charing housing committee. (w/ Dist 3) and many partners
  • Co-chairing  legislative agenda/ bonding programs 1-governor 2-waterworks facility 3-(perpetual) grand rounds missing link along 280 4-green infrastructure creeks // also focused on youth programming (under 24) // put forth policy
  • Current board has several more parents serving, 3 teachers, several who have kids who have or do participate in the public park system
  • Lots of respect for the superintendent al bangor
  • Question about youth programming that might affect us: broadly across the city, want to encourage more park identity building
  • Diamond sports, skateparks, – might have planning committees for some of these particular areas and how they should be looked at throughout the entire system (schools, club, etc.)
  • She does water resource engineering at the U // with her lens, wants to make sure water quality is considered (along with equity, etc.) and push on relationships (City, Watershed, etc.) and focusing environmental work in our parks and systems
  • What does the park board have regarding work plans? Next Wed they are having a public meeting about strategy for the next 4 years, around the superintendent’s goals.
  • Ethan / how do we use the park land as a climate resiliency tool? IE Hiawatha — issues around rising ground water at Nokomis // respecting our natural resources is part of the mission and heart of what park lands represent // finding a way to quantify it key, must value it
  • Funding for tree canopy, plantings…how to we steward the land and its future role
  • Minnehaha watershed plan – but some had broken down…and 3 commissioners + district 5, getting together to talk about what is holding it back

7:00    Open Board Seats

  • Two open seats. Two candidates. Charlie Wolfe (intro) interested to find a spot where he can help.
    • Motion to elect Charlie Wolfe the board (through May 2023). Seconded. Motion carries.
  • Emily Rawsted (hold off until she can attend)

7:05    Annual Meeting & Board Election Planning

  • Topic & Speakers – May 17 (outdoors if possible)
    • 6:30-8:00 (need to stick to shorter timeframe with it getting dark)
    • Theme: Growing Together
      • Welcome signs
      • Speaker idea: dept of innovation, hr dept mental health, (? good speaker at HCMC, Laurie) // Ethan, Charlie will work on ideas for speaker choices
      • Reps: Palmasano, Long, Greene
  • Board Recruitment
    • Those up for re-election will be contacted about running again
    • Request to current members to encourage new members
    • Reminder that a board member can be a representative of a business or organization in the neighborhood
  • Election Timeline
    • Candidate register April 15 through May 17
    • Online guide and voting May 18-26
    • Results announced online May 27
  • Volunteers
    • Election moderators (3-4): Ethan, Charlie, Vicky

7:25    Spring Newsletter – Lauren

  • Content & Timeline
    • Mar 15: Article deadline
    • Mar 15-21: Layout
    • Mar 22: Draft sent to volunteer editors (Charlie, Sharla, Stephanie)
    • Mar 27: Edits due
    • Mar 29: Final pdf sent to Jerry’s Printing
    • Arrives in mailboxes by April 15
  •  Articles
    • Annual meeting
    • Rain garden program (maybe grant)
    • Board Spotlight: Eli
    • Senior Tech Day (April 23)
    • Spring Clean-up (April 23)
    • Armatage Pet Fest (May 14) and volunteer recruitment (qr code)
    • Events calendar
    • If space permits:
      • Welcome bags
      • Block leader recruitment

7:40    Collaboration & Shared Resource Fund – Kevin, Sharla, Nikki & Judy

    • Exec committee met and discussed if we wanted to pursue and bring to the board. Natural fit seems Kenny. (have sort of the same 3 committees)
    • Deadline is Feb 28 (funding window through 2023 up to $15k) hopes we’d learn quickly if we are awarded a grant
    • Looking to get an exploratory meeting on the calendar with the Kenny exec board
    • Lynnhurst and Fulton interested
    • Could do some shared committee meetings / event planning and event itself (with Lauren’s time) conservatively saves $2,500/year per neighborhood
  • Motion to explore a collaboration for the grant. Seconded. Motion carries.
  • Will set up a meeting with Kenny

7:55    Coordinator Report:

  • ANA Calendar (https://docs.google.com/document/d/1OT0nehoBIQdch_EljmokmDU9knvss3P24JmZ18by3Yo/edit?usp=sharing)
  • New Board Folder (bylaws, policies, calendar, roster, committee work plans, etc.) will be shared with members so folks have access to information and resources as needed
  • Website updates – can we use some of tech bundle to help with planning/staging as we update to a new WordPress platform

8:00    ANA Committee Updates

  • Green Team
    • Lawns to Legumes grant submitted. Hope to learn by the end of the month.
    • Next month Soil Health education series (view movie on your own, and then bring in experts to be part of discussions) https://armatage.org/soilhealth/
    • Senior workshop (moved to early June) Gardening as you Grow Older
    • April neighborhood clean-up in partnership with Kenny
    • Slothful book club – Overstory
  • Safety, Equity & Outreach
    • Cyber Seniors (April 24)
    • Policy and Government Oversight Committee (video of meeting) conversation around accountability
  • Community Engagement
    • Welcome bags (Kevin, Eli, Ethan)
    • Senior workshop end of Sept/early Oct – focus on home maintenance
    • Pet Fest (May 14) 2-4pm
      • Vendors: Sparrow, Zero-ish, Dreadlocks for Dingoes, People & Pets (food drive)
      • Tables: ANA, Dreadlocks, Animal chiropractor (?), Woof Central (?)
      • 2:15 parade
      • 3pm contest (categories tbd)
    • Next up will be planning for the Food Truck Festival

8:15    New Business

  • Approval of January minutes
    • Motion to approve and seconded (online). Motion carries.
  • Neighborhood election day

Meeting adjourned at 8:17

UPCOMING MEETINGS/EVENTS

  • Feb 23 – 60th/Sunrise/58th St Repaving Meeting (6:30pm, Microsoft Teams)
  • March 1 – Safety, Equity & Outreach Committee (6:00-7:00pm, Zoom)
  • March 3 – Community Engagement Committee (6:00-7:00pm, Zoom)
  • March 10 – Green Team Meeting (7:00-8:30pm, Zoom)
  • March 15 – Monthly Meeting (6:30-8:30pm, Zoom)
  • ANA 2022 Planning Calendar  (link)

 

January 18, 2022 Minutes

ANA Meeting Minutes

1/18/22 / 6:30 PM / Zoom

BOARD ATTENDEES

Vikisha Goberdhan, Eli Johnson, Ethan Komoroski, Nikki Lindberg, Sharla McIntosh-Ziegler, Kevin Ross, Judy Vecere

NOT IN ATTENDANCE: Samantha Bild, Adriana Dobrzycka, Janhel Leandre

OTHER ATTENDEES

Lauren Anderson (Coordinator), Jordan Nelson (Armatage Park Director), Tara Brown, Council Vice President Linea Palmisano

THE MEETING

December meeting minutes approved via email. Updated financials were sent via email.

6:30    Welcome and Introductions (Kevin Ross)

6:35    Park Update (Jordan Nelson, Armatage Park Director)

  • Buildings have returned to more restricted operations due to the recent Omicron surge, and will be open for programs but not open to the public. Warming room hours have been scaled back, but will still be open 7 days a week (4-7 weekdays; 1-5 Sat; noon-5 Sun)
  • Winter programs are underway (basketball, skating, gymnastics, adult yoga)
  • Fire & Ice event on Fri the 28th 6-7:30, skating, bonfire, s’mores, ANA tabling, mutual aid winter gear table, Armatage PTA tabling
  • Movie in the Park — probably in June (10/11 our first choice, later in June second choice), SEO plans to table and would like to hand out popcorn, movie selection TBD (suggestions: Back to the Future, My Girl) Watch for a list to generate ideas.

6:50    Ward 13 Update (Council Member Linea Palmisano)

  • Announced the addition of a new member of her team, Ruth Olson (long-time neighborhood coordinator and Armatage resident).
  • First public forum for 2022 will be focused on public safety, details in the works.
  • As the newly elected Council VP she hopes to work closely with Pres Andrea Jenkins (Ward 8). She thinks they will make a great team, as Andrea thinks big and she thinks details.
    • Working on committee assignments (some 60+)
    • Voters chose to change the government structure, and will be put in place in phases
    • Her office has received questions about a Snow Emergency not being declared after the  recent snowfall. The city crew felt it wasn’t necessary. If you have areas that are problematic, reporting through 311 will help prioritize where clean up is needed.
    • Linea asked how best she can connect with us and work with the neighborhood — the ANA is looking at a comprehensive plan for connecting with several of our representatives and will let her know the plan (see notes later in the meeting)
    • A question was raised as to the function of the audit committee and how it can be used for police oversight. This has been a priority and activity during her involvement on the audit committee and she’d like to see it as part of the system no matter the leadership. There is also an added legislative audit function (as a check on the mayor). Ultimately the audit committee’s key feature is its independence.

7:00    Special Election for Open Board Seat

  • No candidates applied. Will address again at a future meeting.
  • Ideally the seat would be filled asap, but we are able to have an on-the-spot election if someone steps forward.
  • Board needs to work on recruitment (are there people serving as committee members or parents from the community school who might be interested)
  • Seat term runs through May 2023 (and must be 18)

7:05    Vice President Midterm Election

  • Sharla was nominated to serve as Vice President. The nomination was accepted. Sharla was elected VP.

7:10    Lawns to Legumes Grant Opportunity – Tara B., Sarah, Eva

  • This is a state sponsored grant similar to the rain garden program, and focuses on plantings to support pollinators in both residential and park settings (includes plants, shrubs, trees, etc.) https://bwsr.state.mn.us/media/16491
  • The Green Team is seeking board approval to apply for the grant. If we are awarded the grant, we will address the financial commitment and whether or not we can meet the 10% match.
  • They see 2-3 projects in the park: The park would need to approve the plantings and agree to 5 years of pesticide-free maintenance. 1) Tot lot on Washburn (at the request of neighbors) for vegetation between park and alley; 2) Triangle on 58th St; 3) Area around the playground that would include signage about the rusty patched bumblebee
  • We have to have residents sign-up to be a part of the program (home owners that can display successful yardscapes) and expect we would need at least 7 and ideally between 7-10 participants.
  • Project management is still managed by Metro Blooms and the ANA. The grant would pay for the plants (with our 10% match) and would cost about $1,500 to the participant. Finance details will be finalized if the grant is awarded (these numbers are an educated guess).
  • Grant deadline Feb 5
  • We live in a priority 1 zone, so while very competitive grant, this does improve our chances
  • This would be in addition to the rain garden program, though we could slide some of our rain garden funding to this program.
  • Motion to support the green team grant application. Seconded. Motion carries.

7:25    Armatage.org Updates – Ethan

  • Joel, Lauren, and Ethan have been looking at the website. At this point, just looking at the top nav bar and where to house certain pieces of information.
  • Recommendation:
    • Home — running blog style
    • Donate
    • Get Involved
      • The committees
      • Board meetings
    • Events & Programs
      • Art Journal
      • Board meetings
      • Community helpers
      • Movie
      • Food truck nights
      • Clean ups
      • Rain gardens
      • Safety rebate program
      • Welcome bags
      • Light tours
      • Etc
    • About
      • News
      • Board & other meetings
      • Accomplishments
      • Financials
      • History
      • Policies
      • Our community
    • Resources
      • Need to clean up and trim down this section
    • Contact Us

7:50    Coordinator Report

  • City Contract – all of our policies were accepted. Now an approved scope of work is needed before work can begin. Lauren is meeting tomorrow to clarify what this means. A financial summary is posted to the website as part of these new city policies.
  • 2022 Annual Meeting Topic (May 17)
    • City-wide election day has been discussed but no details have been given to neighborhoods, so we recommend our regular 3rd Tuesday of the month meeting date
    • Who do we want to invite to speak? Should figure out our topic first
    • What topic do we want? Consider the categories from the equity sign / could do a Facebook poll to get some community feedback for the topic
    • We need to allow for nominations from the floor, so will need to tweak the voting process
    • Venue: hope we can host it outside at the park, masked indoors if weather is poor
  • Neighborhood Traffic Calming Process — Ethan is willing to look at the survey, and come back to the board with suggestions for an ANA response
  • Zoom Account — recommended that we share a Zoom account with Kenny which will give us more features
  • Fire & Ice (request for board members for tabling and helping volunteer)
  • Monthly meeting schedule (each quarterly)
    • Palmisano, City Council
    • Abene, Parks
    • Waisenen, Crime Prevention Specialist

8:00    ANA Committee Updates

  • Green Team
    • Have developed subcommittees to help focus on certain things: Lawns and Legumes, Slothful Book Club (“Overstory”), Movie/discussion (Kiss the Ground) around soil health and regenerative farming (March 24 panel discussion); Rain Garden program is in contact with renters; Senior workshop in May, gardening as you grow older
  • Safety, Equity & Outreach
    • Next meeting Feb 1 – Lauren met with Cyber Seniors regarding our April event
    • Will be working on sharing some tips for public safety, especially about the car jackings
  • Community Engagement
    • Welcome bags, mini grants (pausing), finalized fall Senior Workshop focused on home maintenance; Pet Fest (May 14) from 2-4pm at the park with parade, contest (open to ideas: person who most looks like their pet, best dressed, best trick); committee members are reaching out to tons of area business that support pets, as well as could do other event treats for non-pets, etc.

8:25    New Business

  • Reminder for some board members to get bios to Lauren.

Meeting adjourned at 8:25

UPCOMING MEETINGS/EVENTS

  • February 1 – Safety, Equity & Outreach Committee (6:00-7:00pm, Zoom)
  • February 3 – Community Engagement Committee (6:00-7:00pm, Zoom)
  • February 10 – Green Team Meeting (7:00-8:30pm, Zoom)
  • February 15 – Monthly Meeting (6:30-8:30pm, Zoom)

December 21, 2021 Minutes

ANA Meeting Minutes

12/21/21 / 6:30 PM / Zoom

BOARD ATTENDEES

Samantha Bild, Joel Federer, Vikisha Goberdhan, Ethan Komoroski, Nikki Lindberg, Sharla McIntosh-Ziegler, Kevin Ross

NOT IN ATTENDANCE: Adriana Dobrzycka, Eli Johnson, Janhel Leandre, Judy Vecere

OTHER ATTENDEES

Lauren Anderson (Coordinator), Jordan Nelson (Armatage Park Director), Joyce Cundiff, Sheila Dingels, Stephanie Vigen

THE MEETING

November meeting minutes approved via email. Updated financials were sent via email.

6:30    Welcome and Introductions (Joel Federer)

6:35    Park Update (Jordan Nelson, Armatage Park Director)

  • The building will be open from 12-7pm over winter break (closed Fridays). Starting January 3 building hours citywide will be from 3-9 pm weekdays with some hours on Saturdays.
  • Winter sports registration is still open, but many sessions are already full. Basketball has over 250 kids signed-up. Other programs include gymnastics and ice skating.
  • Ice rink construction is in progress. Estimating the rink will open in a couple weeks, but depends on the weather. They will notify us once it is open. The warming room will be open 5-9pm weekdays, 12-8 or 9pm Saturdays, and 1-5pm Sundays.
  • Jordan asked the board’s possible interest in co-hosting a smaller winter event like Fire & Ice. The Community Engagement team has been considering something similar already, so it is something the board would be able to support. Date will be one of the last two weekends in January. Recommended that we reach out to the school (to see if they would like to be involved in any way). The SEO committee could also plan to host a winter safety station.

6:42    President Midterm Election

  • Tonight is Joel’s last meeting. Kevin Ross has put himself forward for the role of president. With no other nominations, a vote to elect Kevin to the remainder of Joel’s term was held, and Kevin was elected as our new board president.
  • The role of vice president is now open and up for consideration.
  • We also have an open spot on the board that will be promoted for our January meeting.
  • Many thanks to Joel for his time and leadership.

6:50    ANA Committee Work Plans

  • Green Team ($200)
    • Priority 1 — Equity-focused rain garden program — Two gardens will be scholarshipped and the cost of participation will be $50. The regular cost to participate is $850 with the ANA subsidizing the rest.The full price for a rain garden is $2,000. One of the scholarshipped gardens will be at the apartment complex on Xerxes, and maintenance will be shared between the Green Team and apartment residents.
    • Priority 2 – Film screening and panel conversation — Current idea is to host a panel discussion for Kiss the Ground. People would watch it on their own, and a conversation over Zoom with invited panelists would be scheduled for sometime in February/March.
    • Priority 3 – Spring and fall neighborhood clean-ups — They may also do a storm drain clean-up in the fall.
    • Senior workshop — Gardening as you grow older — Hoping to host an outdoor workshop with a tent in June.
    • Other ideas: book club, Lawns to Legumes grant, climate-centric trivia night, additional workshop ideas
  • Safety, Equity & Outreach ($400)
    • Priority 1 — Meet your community helpers event — Will create more robust programming as part of this event for September
    • Priority 2 — Renter pop-up event in October — Co-hosting with the board to connect more with renters in the neighborhood
    • Priority 3 — Tabling at the Movie in the Park — Anticipating in June, we will have an information table and hope to hand out popcorn
    • Senior workshop — Technology focused — Topics under consideration: how to cut the cord, answering tech questions, resources for specific topics (chore support, further tech learning opportunities, online safety/how to avoid scams, online dating)
    • Sheila shared the comments from the Equity sign from the Community Helpers event. SEO will continue to use this and ask for ideas at future events to help guide our future programming. From the current feedback a couple ideas are to host a mutual aid exchange for winter gear and to network with realtor groups to promote our neighborhood.
  • Community Engagement ($500)
    • Priority 1 — Summer Food Truck Festival — The largest event they will host, and hope to have a band along with 5 trucks and other activities (August)
    • Priority 2 — Pet Parade — Hoping this event will reach a different demographic in the neighborhood, and planning for a spring event (May)
    • Priority 3 — Halloween Decoration tour — has gotten great engagement both from participating homes as well as tour goers
    • Priority 4 — Holiday Lights tour — planning to get feedback from participants to confirm interest in continuing to sponsor this tour program. Did have lots of online views of the tour map, so engagement may be higher than we realized, and there seems to be a growing interest on certain blocks to expand their displays in the future.
    • Priority 4ish — Cocoa, sledding, makers market, etc. this winter. Could be done in conjunction with the proposed park event for late January.
    • Senior workshop — TBD — Some thoughts are: relationships 55 and up, handy person program, technology, exercise/health

7:17    Safety Rebate Program Changes

    • To help the safety rebate program continue as long as possible, the ANA has to look at ways to cap or limit the expenses, to allow for expanded involvement and continued engagement.
    • This is definitely a program we want to keep as it gets a lot of interest, connects us with neighbors, and meets many of our goals.
  • Motion to add a $200 lifetime cap per household, continue with the $100/year max, and discontinue the business rebate portion of the program. Motion seconded. Motion carries.

7:39    2022 ANA Budget Approval

    • Committee budgets for supplies & materials (noted above) will detail in future budget reports
    • The Board added $400 for Welcome Bags to the annual supply budget
    • Clarifying unrestricted funds that can be used on food/drink/entertainment and added $500 in unrestricted funds to the budget.
    • It was noted that the process to move funds between budget categories is fairly easy for amounts less than $25,000. Anything over that requires more engagement and community support as per our recent plan mod.
    • We will have uncontracted dollars at the city in 2022, and will likely need to do a larger plan mod or two.
    • Currently, we will keep the $1,000 budgeted for mini grants (micro grants) and can decide later if this budget item needs to be reassigned.
  • Motion to approve the budget. Motion seconded. Motion carries. 

7:50    Coordinator Report

  • Financials and Board Info on ANA Website
    • The city is requiring these to be online. Lauren will figure out the best place to add the financials. It was agreed that something relatively simple and easy to understand would be the best information to post, including our annual budget (and year to date spending) along with our donation totals and fundraising goals.
  • 2021 Fundraising Totals
    • $645 in checks from fall newsletter donation ask (cost of adding the envelope $360) — might consider a QR code to scan and donate and allow for drop-offs at the park, etc.
    • $720 net from lawn signs. Still have signs to sell.
    • $1,830 from GiveMN in 2021 (Give to the Max Day and ongoing donations)
    • 2022 fundraising goal of $4,000
  • Holiday Light Tour Wrap-up
    • 14 tour stops, Google map have over 15k hits, 110 votes, with the top way people learned about the tour from word of mouth. It did bring a lot of awareness to the ANA, wasn’t a big time commitment for Lauren, and has low expenses.
    • Beyond promotions, we could consider driving the neighborhood and encouraging houses to sign-up if they are decorated and not on the tour list.
    • Plan to survey this year’s participants
  • Staffing Update – Lauren will be out next week; she also took on a new role as the part-time coordinator for Kenny. Should be a great partnership and connection for our neighborhoods. Congrats to Lauren.

8:19    New Business

  • Idea to great buttons that say “ask me about X committee” that we can wear at events
  • Noticed that the sidewalks over 62 aren’t being shoveled. They are under the county’s jurisdiction and they do not plan to maintain them. Ethan offered to reach out to Greene and Palmisano to see if there is something that can be done to help address this safety and accessibility issue.
  • Remember that in January  we will vote to fill the open vice president role and open board seat. We will be posting and promoting online, and board members can encourage people to get involved.
  • Congrats to Vicky who is expecting later this winter!
  • Joel thanked the board for the opportunity to serve as president for the past 3.5 years, and looks forward to still being involved in committee work.

Meeting adjourned at 8:27

UPCOMING MEETINGS/EVENTS

  • January 6 – Community Engagement Committee (6:00-7:00pm, Zoom)
  • January TBD – Safety, Equity & Outreach Committee (Time TBD, Zoom)
  • January 13 – Green Team Meeting (7:00-8:30pm, Zoom)
  • January 18 – Monthly Meeting (6:30-8:30pm, Zoom)

November 16, 2021 Minutes

ANA Meeting Minutes

11/16/21 / 6:30 PM / Zoom

BOARD ATTENDEES

Samantha Bild, Adriana Dobrzycka, Joel Federer, Vikisha Goberdhan, Eli Johnson, Ethan Komoroski, Nikki Lindberg, Sharla McIntosh-Ziegler, Kevin Ross, Judy Vecere

Not in attendance: Janhel Leandre

OTHER ATTENDEES

Lauren Anderson (Coordinator), Jordan Nelson (Armatage Park Director), Joyce (resident and business owner in Armatage)

THE MEETING

October meeting minutes approved via email. Updated financials were sent via email.

6:30    Welcome and Introductions (Joel Federer)

6:35    Park Update (Jordan Nelson, Armatage Park Director)

  • Park Board has announced a soft reopening for after Thanksgiving (masks are still required at all times in the building).
  • Ice rinks will be back with benches outside. Warming rooms TBD.
  • Current programs: youth and adult volleyball, youth gymnastics
  • Registration is now open for Jan – May programming
  • Question about ice skate donations (need to see what they need, because they have very limited storage space, but can always use skates)

6:44    Edits and Approval of Remaining Policies (viewable online)

  • Americans with Disabilities Act Policy – presented one small addition. Discussed combining this policy with the Language Access so the overlapping issues and processes can be in one place. But after discussion, felt best to keep separate and have the language portion of the ADA refer to the Language Access Policy.
  • Language Access Policies – small edits made.
  • Financial Policies & Procedures – key points to highlight:
    • To allow the coordinator to spend up to $100 each month toward pre-approved expenses, with anything above $100 requiring board approval.
    • Creating a Google form for committee members to submit receipts and reimbursement requests. Reimbursements will be allowed for the approved budget totals and for qualifying expenses without additional board approval.
  • Board Training (PowerPoint)
  • Board Strategic Funding Plan (focuses on what the organization’s plans are if the City funding were to go away)
  • Board Development Plan
  • Member Hiring Policy (states that when hiring, it is best practice to hire someone from outside the neighborhood. For staff that are from the neighborhood, there is a stated two-year waiting period for joining the board.)
  • Motion to approve all of the above policies. Seconded. Motion carries.

7:27    Coordinator’s Report

  • Give to the Max Day – Thursday
    • Please share on your social media. Ideas for content are always welcome.
  • CPP Contract Clean-out Vote: Transfer $30 from Occupancy to Staffing.
  • Motion to transfer the $30. Seconded. Motion carries
  • Proposed 2022 Newsletter Timeline ($1,400 printing + $300 postage + 7 hours of staff time = just under $2,000 per issue)
    • April 15 (April/May/June events and programs including Annual Meeting & Board Elections)
    • July 15 (July/Aug/Sept events including Meet Your Community Helpers and Food Truck events)
    • October 15 (Oct/Nov/Dec events plus any early winter programs that fit)
    • January newsletter – cut
  • Volunteers for ANA Website Working Group
    • We need to update our WordPress template and refresh our site, and would like to work on this during our quieter winter months to create a list of recommendations for our website.
    • Joel, Joyce (?), and Ethan willing to do some research and UX input.
  • Committee Work Plans
    • Each committee has been working through their planning document with 2-4 events for 2022. Each will host one of the senior workshops. Each will have an annual budget, and determine how to meet any funding gaps. Committees will present in December.
  • December Meeting Date – will keep on the 21.
  • Red Wagon inquired about a business facade grant. We have discontinued the program because of budget concerns, and since they have been a past recipient, we are unsure if we’d grant additional funds even if they were available. Lauren will send other resources
  • Holiday tours coming up!

7:54    Staffing Contracts

  • Lauren/Coordinator
    • Current hourly rate, annual cap and weekly hours presented
    • Discussion that board members should be helping more regarding social media posts and article writing. Hours should be less stressed from the policy creation requirements that won’t be required in 2022.
  • Motion to continue at her current hourly rate with an annual cap (for an average work week of 15hrs). Seconded. Motion carries.
    • Claire/Bookkeeper
      • Duties outlined in Finance Policy.
  • Motion to continue with contract as currently written with $2,000 cap for bookkeeping services ($40/hr). Seconded. Motion carries.

8:26    Committees (3 minute updates)

  • Community Engagement
    • Events, micro grants (potential)
  • Safety, Equity & Outreach
    • Started our 2022 plan and will be working on our December presentation (Community Helpers Event, Movie, Tech event for Seniors)
  • Green Team
    • Zeroish, book club, and other 2022 plans
    • 6 gardens (we fund design only) and 2 scholarship recommended with one designated for Xerxes Manor
    • Early stages of a grant proposal

8:20    New Business

  • None

Meeting adjourned at 8:34

UPCOMING MEETINGS/EVENTS

  • December 2 – Community Engagement Committee (6:00-7:00pm, Zoom)
  • December 4 – Safety, Equity & Outreach Committee (10:00-11:00am, Zoom)
  • December 9 – Green Team Meeting (7:00-8:30pm, Zoom)
  • December 10 – 22 – Holiday Light Tour (6:00-8:00pm, armatage.org)
  • December 21 – Monthly Meeting (6:30-8:30pm, Zoom)

October 19, 2021 Minutes

ANA Meeting Minutes

10/19/21 / 6:30 PM / Zoom

BOARD ATTENDEES

Adriana Dobrzycka, Eli Johnson, Ethan Komoroski, Vikisha Goberdhan, Nikki Lindberg, Kevin Ross

NOT IN ATTENDANCE: Samantha Bild, Joel Federer, Janhel Leandre, Sharla McIntosh-Ziegler, Judy Vecere

OTHER ATTENDEES

Lauren Anderson (Coordinator), Jordan Nelson (Armatage Park Director), Charlie Rybak (Southwest Voices)

THE MEETING

September meeting minutes approved via email. Updated financials were sent via email.

6:34    Welcome and Introductions (Kevin Ross)

6:35    Park Update (Jordan Nelson, Armatage Park Director)

  • Reopening plans have been pushed off until November. Tentative date to reopen is November 8, but will be re-evaluated in early November.
  • They do remain open for athletics and rentals/reservations during current program hours (3-9 weekdays, 9-6 Saturday, closed Sunday).
  • Fall outdoor athletics are wrapping up (football 200-220 kids, soccer 250 kids). Volleyball (youth and adult) is starting.
  • The park will have drop-in programs during MEA (open gym, art/craft, games).
  • The park staff said the September event was great.
  • The tomato plants outside the front door are able to be used by the community. Originally they had been used for some of the programming (Rec Plus made salsa).

6:43    Southwest Voices (Charlie Rybak) 

  • An online media resource for southwest Minneapolis, to help fill the void left from the closure of the Southwest Journal. Hope to focus on what’s happening at the schools, with city council, in the neighborhoods, in a manner that is positive and unifying for the city.
  • Have been operating for about 3 weeks, and are about to hire their founding editor.
  • The intent is to provide free content. You can sign up for a daily newsletter. Through a membership model they hope to support the work.
  • Because of the natural symbiotic relationship between neighborhoods and a media outlet, a partnership opportunity has been presented to neighborhood organizations in their news area. Participating neighborhoods will receive a portion of proceeds and memberships as outlined in the agreement (see attachment).
  • Kevin invited Southwest Voices to participate in our welcome bag. They have a flyer that they can contribute at this time.
  • Motion to sign the agreement with SW Voices. Seconded. Motion carries.

7:00    Bylaws (edits and approval)

  • For full language, see attachment.
  • Motion to adopt the bylaws. Seconded. Motion carries.

7:15    Plan Mod (edits and approval)

  • To see neighborhood engagement results and full language, see attachment.
  • Motion allocate funds as outlined in the plan modification. Seconded. Motion carries.

7:30    ADA & Language Access Policies

  • Due to concerns about being able to live up to the expectations outlined in the boilerplate policy language, both policies have been tabled to November. Volunteers will get proposed language to Lauren by November 9 for the board to review.
    • Kevin and Ethan will work on the ADA Policy
    • Adriana and Nikki will work on the Language Access Policy

7:50    Rain Garden Program Recommendations (Ethan Komoroski)

  • Due to budget cuts, the Green Team is proposing to scale back the program.
    • They propose to reduce the allocation to $4,000, and to have the ANA pay $200 (for the design fee) for each garden and the garden recipient would pay for the remaining portion (typically about $800 but depends on the size of the garden, etc.). This structure would allow for (6) gardens for non-financially burdened households and (2) additional gardens reserved for low-income applicants or for one at an apartment site.
    • If we are able to connect with Xerxes Manor, it could be a good stepping stone to building relationships with the renters in that area.
    • Would like to reevaluate in a year.
    • The program continues to be in partnership with Metro Blooms.
  • In prior years we have allocated $8,000 for 15 installations. The gardens cost about $1,000/installation (which reflects a great savings through a “bulk” installation, since a similar garden done by an individual homeowner is typically at least $2,000).
  • Motion to approve a $4,000 maximum to support the rain garden program. Seconded. Motion carries.

8:00    Coordinator’s Report

  • 2022 Committee Planning
    • A planning template will be given to each committee to help in their 2022 planning
    • Each committee will present in December (max 10 minutes from each group)
      • Initial calendaring
      • Estimate of volunteer needs
      • Estimated attendance
      • $500 for CE, $500 SEO, $200 (beyond the rain garden program), Welcome bag program
      • How the event works towards our goals
        • Sponsorship program (work to develop parameters and recommendations for where businesses can support our work)
    • 15 sign-ups for the Halloween tours
      • Prior winners, are they eligible again? Yes, at this point.
    • Lauren’s hours were high the past couple months because of events and items due to the city. She will be working with limited hours for the rest of the year to help stay on budget.
    • Our speaker was stolen out of her car before the Sept event, but she luckily has been able to replace it with a used version through FB Marketplace.

8:10    Committees (3 minute updates)

  • Community Engagement
    • Welcome bag folks noted it had been hard to find people at home, but that seems to be improving
  • Safety, Equity & Outreach
    • The Sept 25 Community Helper Event went great
    • The Oct 7 Jim Crow of the North Screening & Discussion was well attended and went well
    • The Oct 16 Ballot question forum was well attended (both in-person and online)  (https://www.youtube.com/watch?v=1C9jE4kJZrA&t=263s)
  • Green Team
    • Oct 2 Fall Clean-up went well
    • $4,000 was approved for rain gardens in 2022
    • Announcement about a new shop, Zeroish (50th & Penn) that seems like a great partnership opportunity

8:15    New Business

  • Request was made to invite our future Park Board representative to attend our meetings with some regularity.

Meeting adjourned at 8:29

UPCOMING MEETINGS/EVENTS

  • October 22 – 31 – Halloween Decoration Tour (6:00-8:00pm, armatage.org)
  • November 1  – Community Engagement Committee (6:00-7:00pm, Armatage Park)
  • November 6 – Safety, Equity & Outreach Committee (10:00-11:00am, Armatage Park)
  • November 11 – Green Team Meeting (7:00-8:30pm, Zoom)
  • November 16 – Monthly Meeting (6:30-8:30pm, Zoom)

September 21, 2021 Minutes

ANA Meeting Minutes

Monthly Meeting Minutes 9/21/21 / 6:30 PM / Armatage Park

BOARD ATTENDEES

Samantha Bild, Adriana Dobrzycka, Eli Johnson, Joel Federer, Vikisha Goberdhan, Nikki Lindberg, Sharla McIntosh-Ziegler, Kevin Ross

NOT IN ATTENDANCE: Ethan Komoroski, Janhel Leandre, Judy Vecere

OTHER ATTENDEES

Lauren Anderson (Coordinator), Jordan Nelson (Armatage Park Director), Larry Matsumoto (Public Works Department), John Freude (Council Member Palmisano Senior Policy Aide), and three neighbors

THE MEETING

August meeting minutes approved via email. Updated financials were sent via email.

6:33    Welcome and Introductions

6:35    Park Update (Jordan Nelson, Armatage Park Director)

  • Park improvements are finally done. The opening event was great.
  • Summer programming has wrapped up and fall sports, classes and after school programming is underway. Soccer and flag football have started, and volleyball starts up at the end of October with over 100 families involved in these park programs.
  • The park building has been cleared to host indoor meetings and events. Masks are required and meetings must be held during programming hours. The board will discuss if future meetings will be indoors or via Zoom as the weather turns.

6:40    60th/Sunrise/58th Street repaving project
    (Larry Matsumoto, Department of Public Works) 

  • 60th/Sunrise/58th from Xerxes to Cty Rd 22/Lyndale is part of the 2022 Resurfacing Program (mill and overlay). A public hearing will happen in the winter regarding the assessments that will be sent to affected residents. Larry will host a pre-public hearing meeting, date and time to be determined, but will be in the Armatage/Kenny area, and will help answer questions and concerns prior to the formal public hearing.
  • It was asked if other improvements would be done as part of this project, in particular raised concerns regarding the speeds and increased traffic flow (especially looking ahead to the 494 construction project and more people avoiding 62). The current resurfacing project will not address these concerns, and if there are safety issues, they would be addressed through a fact-based evaluation done at the citywide level.
    • Recommended to contact the city council office to share these concerns. Report issues using 311 to help start better tracking issues. It was asked to learn when a speed study was last done on 60th. Also, an idea to paint crosswalk stripes at the stop sign, as an affordable and potentially quick way to help address these concerns.

6:50    City Council Update (John Freude, Senior Policy Aide)

  • It is budget season. The mayor has sent his version to the city council for review. The council will also be allocating $50 million in American Rescue Plan (ARP) dollars. A survey was sent out to gather public comments (comments due by Friday, Sept 24). ARP funds will be received over 3 years. The mayor’s budget hopes to use ARP to offset property tax increases due to pandemic impacts (reduction in taxes collected). There will be public hearings (likely virtual) about these budget allocations.
  • The city is coming to the end of the tree levy dollars that were earmarked to address issues related to climate. It is a hope from the city that some of the ARP funds could be used to create a new climate resiliency program.
  • The Minneapolis Airport Commission is being asked to contribute $2 million to help support climate programming.
  • It was asked what the city is doing to reduce the use of road salt. John knows they have drastically reduced the amount that is used, are investing more into sand, but was not sure about any other alternatives that might be under consideration.
  • Made sure that everyone was aware of the three ballot questions — 1) executive mayor 2) public safety 3) rent stabilization — and encouraged people to take time to educate themselves about the issues. There are several events that the southwest area neighborhoods are hosting, as well as online resources.

7:00    City Funding Applications and ANA Policies

  • Motion to approve the Neighborhood Network Fund Application. Seconded.
    Motion carries.
  • Motion to approve the Equitable Engagement Fund Application. Seconded.
    Motion carries.
  • Motion to approve the new policies listed above. Seconded. Motion carries.

7:30    2022 Draft Budget

  • Lauren presented a draft budget that brings the various funding streams into one document to better show how the various buckets support overlapping funding needs. Hoping this helps us better see where we are overall financially.
  • Note some programs, such as the rain garden program, are not included in this draft budget, while others are still included, like the safety rebates and happy hours (informal gatherings). As we look at our reduced funding in the future, these are all up for consideration within the budget constraints.
  • The draft reflects four printed newsletters, though we’ve discussed possibly trimming to three.
  • Staff time reflects a reduction, but it is hard to cut significantly considering both the significant city requirements and committees activities.
  • This budget shows a modest fundraising goal of $4,000. It is hoped that this will steadily increase over time as we work at growing our cash reserves.
  • This draft was presented as a starting place, and will be revisited, with the plan to vote on a budget in November. Note, the city budget, and whether they increase our funding, will not be known until December.

7:35    Hybrid Meeting Options

  • An overview of what it would take to host hybrid meetings was shared, including a list of equipment needs. However, this would need to be more deeply considered, if we opt to host hybrid meetings.
  • Due to the costs and logistics, it is probably not feasible for the ANA to move to a hybrid option, and will continue to either host in-person or Zoom meetings and events.
  • We could consider applying for the new city grant for neighborhood partnership programming where we could work both with other neighborhoods and community organizations to help address accessibility and hybrid event issues.

7:35    President’s Report

  • Joel is resigning as board president at the end of December to focus on his career, but will stay engaged with the SEO committee. Anyone interested in learning more about this position can reach out to him with any questions.

7:45    Coordinator’s Report

    • The bylaws & plan mod Comment Period is up and running through Oct 15. Please share with your neighbors to encourage feedback and participation.
      • A city requirement was clarified, and a small language update was presented regarding the make up of the board members and years of service:
        No more than 25% of the board shall have served for 6 years or more.
  • Motion to approve the required language update to the proposed bylaws. Seconded. Motion carries.
      • In order to meet the city requirements for neighborhood engagement and voting numbers, we may have to door knock depending on how promotion at the event Saturday goes.
    • Halloween Decoration Tour (Oct 22-31)
      • We already have 2 sign-ups.
      • Idea were generated around where to purchase or ask for gift cards.
  • Motion to approve the $300 for gift cards for both the Halloween and Holiday tour prize winners. Seconded. Motion carries.
  • Fundraising
    • We have received $145 through GiveMN and $100 in checks
    • We are encouraged to request support for neighborhoods as part of the American Rescue Act survey (by Friday)
    • Southwest Voices (and online-only news outlet) will be operating soon, and will help fill the void left from the closure of the Southwest Journal. As part of their contract, they will be sharing a percentage of their profits with neighborhood organizations. More details to follow.

8:00    Committees (3 minute updates)

  • Safety, Equity & Outreach
    • Saturday, Sept 25 Community Helper Event / 2:00-5:00pm / Armatage Park
    • Thursday, Oct 7 Jim Crow of the North Screening & Discussion / 6:30-8:00pm / Armatage Park w/ Just Deeds
    • Sam will look into Slack or other tool to help foster information sharing.
  • Community Engagement
    • Have hosted several events this year (Tea & Blooms, Fall Food Trucks), and plan to out a plan for the calendar year.
  • Green Team
    • Have promoted several programs such as rain gardens and native plantings, and are focusing on issues around climate equity across the city. They are planning to select a new book for the reading circle (to begin this winter). They also encourage people to Adopt-A-Drain — did you know you can name your drain?
    • Oct 2 Fall Clean-up / 9:00-11:00am / Armatage Park (sign-up online)
    • A neighbor shared their solar panel installation story (in process now). They didn’t think they’d be a good candidate since they have so much tree cover, but they will generate enough to offset their own usage. Might be worth promoting this more to the neighborhood.

8:15    New Business

  • In response to our discussions around equity (in communications, at meetings and events, etc.) a suggestion was made to look into a text messaging service. Sam mentioned a program that helps address equity and accessibility, and will look more into it and see what options a small non-profit might have with the tools she is considering.

Meeting adjourned at 8:24

UPCOMING MEETINGS/EVENTS

  • Sep 25 – Meet Your Community Helpers Event (2:00-5:00pm, Armatage Park)
  • Sep 28 – MPRB District 6 Candidate Forum (7:00-8:30pm, Mount Olivet and Live Streaming)
  • Oct 2 – Fall Clean-up (9:00-11:00am, Armatage Park)
  • Oct 2 – Safety, Equity & Outreach Meeting (10:00-11:00am, Armatage Park)
  • Oct 4 – Ward 13 Candidate Forum (7:00pm, St. John’s Episcopal Church and Live Streaming)
  • Oct 7 – Community Engagement Committee (6:00-7:00pm, Armatage Park)
  • Oct 7 – Jim Crow of the North Screening & Discussion (6:30-8:00pm, Armatage Park)
  • Oct 14 – Green Team Meeting (7:00-8:15pm, Outdoors – email anacoordinator@armatage.org for address)
  • Oct 15 – Public Comment Period for ANA Bylaws & Plan Modification Ends
  • Oct 16 – Charter Amendment Forum (10:00-11:30am, Mayflower & Live Streaming)
  • Oct 19 – ANA Monthly Meeting (6:30-8:30pm, Zoom or Armatage Park)
  • Oct 22-31 – Halloween Decoration Tour (6:00-8:00pm)