Board & Committee Expectations – Armatage Neighborhood Association

ANA Committee Expectations Policy

This policy was approved on January 19, 2021 and can be updated at any time with a vote by the full Board of Directors. It is intended to:

Outline expectations of Board of Directors’ Committee activity
Outline current committees, committee objectives and suggested programs/activities

Required:
- Join and actively participate in at least one ANA committee:
  - Attend a minimum of 6 committee meetings per year.
- Volunteer at a minimum of 3-4 committee events per year (one must be the Summer Festival, if held).
- Attend committee meetings and notify fellow board members prior to any absence.
  - Per the ANA Bylaws, if a board member misses three meetings (Monthly Meetings or Committee Meetings) without prior notification, they are deemed to have vacated their board seat.
- Take committee meeting notes
  - Provide notes to Coordinator and Secretary and/or report back to the full Board of Directors so important information can be included into the full board monthly meeting minutes
- Facilitate in the recruitment of new committee members from the ANA community (General Board Members)
Strongly Encouraged:
- For remote meetings, plan to have your camera on.
- Participate in email discussion and interact with ANA social media posts.
- Minimum 6 month commitment; can change committees yearly–each January at monthly board meeting.

Establish and hold consistent meeting date and times (quarterly, bi-monthly, monthly, etc)
Committees shall meet a minimum of 4 – 6 times per year, or more as needed and determined by Committee members
Seek any requested funding approval from the full Board of Directors during a monthly ANA meeting
All meetings must be available to the public
Committee members to provide ANA Coordinator with created and/or proposed social media content for events/initiatives pertaining to the committee
Committees to determine annual plan, propose to full board at December meeting
Submit proposed/suggested digital and/or print communications/posts to the ANA Coordinator to be shared through ANA channels

Committee Chair Responsibilities (to be elected annually or as needed by committee members):

Lead committee meetings
Year-end work planning and reporting
Welcome new members
Set agenda
Ensure notes are taken (generally performed by Board Director(s) sitting in a given committee)
Delegate tasks as needed
Others as identified

Charge:
- Lead activities that encourage and/or strengthen sustainable/environmental improvements in the Armatage neighborhood
Example of Programs/Activities:
- Rain & native garden program
- Green Team Donation Drive or Earth Day Event
- Zero waste services at ANA events
- Neighborhood clean-ups
- Storm drains
- Workshops and any other programs/educational campaigns
Reports to the ANA Board with proposed programming, outcomes and evaluation, and to seek funding approval.
Committee membership size limit: None

Charge:
- Support and empower Armatage community members to take on projects that directly benefits the neighborhood.
Programs/Activities:
- Guides the Mini Grant cycle:
  - Drafts applications
  - Evaluates proposals
  - Recommends funding to the Full ANA Board of Directors
  - Leads on program evaluation
  - Supports grantees throughout the year
  - Submit digital and print communications/posts to be shared through ANA channels.
- Reports to the ANA Board with proposed guidelines for each cycle, funding requests, application updates and outcomes.
- Committee membership size limit: 4 (minimum of one, maximum of two Committee members shall be Directors)

Charge:
- Engage in community building through social interaction and events
- Programs/Activities:
  - Planning of ANA events. Recent ANA events include:
    - Chili Cook-off & Fire on Ice Park Event (Jan)
    - Summer Movie (June or July)
    - Summer Festival (Aug)
    - September Pop-up Event (perhaps another Food Truck Night?)
    - Halloween Tour or Park Event (Oct)
    - Tree Lighting (Nov – discontinued)
    - Holiday Light Tour (Dec)
    - Food Truck Night
    - Sweet Treats in the Park
- Reports to the ANA Board with proposed programming, outcomes and evaluation, and to seek funding approval.
- Committee membership size limit: None

Charge:
- Engage in events and activities that drive toward safety more broadly, and equity and anti-discrimination more specifically
Example Programs/Activities: this group could have a broad charge that could include the following topics:
- Equity and anti-racism work (ex: seminars, workshops)
- Pedestrian safety education
- Outreach to the City of Mpls around specific intersections/traffic/pedestrian infrastructure
- Housing
- Education
- Policing and advocating for reform
- Safety Rebate program
- Welcome Bags
Reports to the ANA Board with proposed programming, outcomes and evaluation, and to seek funding approval.
Committee membership size limit: None

Charge:
- Mange and provide oversight to all governing documents/policies and finances
Programs/Activities:
- Lead on reviewing and updating ANA policies (Bylaws, Committee Expectations Policy, new required City policies, financial procedures)
- Oversight, budgeting, staffing, official public comments, etc.
- Annual Meeting Planning (May)
- Other business as needed
Reports to the ANA Board with proposed programming, outcomes and evaluation, and to seek funding approval.
Committee membership size limit: ANA Officers (President, Vice President, Treasurer, Secretary), although community input and participation is welcome